Inventory Items

First we open the Peachtree Accounting Software for maintain the inventory items. Then we click on tool bar of MAINTAIN and then click on INVENTORY ITEMS.

Then open a box of Maintain Inventory items.

First we write the Item Id. And we can check the Item Id with the help of lookup button.

Then we write the Description. And we select the item class. Normally, we use the stock item.

 So, these are four tabs. First Tab is General. In General first we write the price level. Then we write the tax type which regular or irregular. After that we write the last unit cost. Then select the Cost method that is FIFO or LIFO or AVERAGE method. So after that UPC stands for Universal Price Code. Then write the item type also location or unit/Measure.

Then 2^nd side of this account we select or write the GL (General Ledger) sales account with the help of lookup button also select GL. Inventory Account and GL. Cost of sales account.  

So second Tab Custom field. That is need for unique business for the set up data. We can add customized fields to item reports.  

Then 3^rd is History. in this tab we check the item and sold history.

Maintain Vendor

First we open a Peachtree Accounting Software. Then we click on tool bar of Maintain. Then click on Vendors to maintain the vendor account.

Then open a box of Maintain vendor account.  First has Vendor ID. We can write a Vendor ID. If he hasn't Vendor ID. Then we write and save for Press ALT+S. and with a help of open a list vendor  we can search easily account. After that we write the name. Now there are four Tabs. 1^st is General 2^nd is purchase Defaults 3^rd is Custom Fields and 4^th is History.

So, first is General. In general first we can write the contact then Account no. after that we can write the address then write City name also Country Name. So second side we write the type of vendor in vendor type then telephone no. then Fax and email also website address.

So second is Purchase Defaults. In this dialogue box first we write the Purchase Receipt no. then Purchase account to enter the default general account for vendor. Then write the TAX ID no.

 So 3^rd Tab is Custom Fields.We will use for unique business. We can change the fields labels with the help of Vendor Default window.

And last is History. We can check the vendor account to invoices and payments.

After that we can open the Vendor defaults account with the help of tool bar. Again click on maintain and the click on Default information then click on VENDORS.

Then open the box of Vendor Defaults. In this box we can use the setup of payment terms for Vendors. And also invoices are aged and we will used for account Payable.  So 1^st Tab is Payment Term. In this box we can use the defaults vendors account for vendors. So first part is Standard terms. In this terms C.O.D (cash on delivery) if sales on cash then select the C.O.D. after that if transaction on credit basis. Then tick on Prepaid. Then in DUE IN NUMBER OF DAYS we can use term if Net Payment due for 30 days. And if payment are paid in 10 days then he will allow discount 2 % and minimum credit limit is 5,000/-. Then we select the purchase account with the help of OPEN A LIST TO SELECT FORM also Discount general ledger account.  

Then 2^nd Tab is ACCOUNT AGING. In this box we can select the Invoice date and Due date. If we select the invoice date then this shows the vendor invoice old age. If we select the Due date then he will show the how overdue invoices. Normally we use the invoice date.

So 3^rd Tab is Custom Fields. We will use for unique business. So we can change the Fields labels. And add your own word which we can maintain for account. So we will add to click on enable box. And his effect to check your vendor Account.

And last Tab is 1099 Settings.

CUSTOMER DEFAULTS

First we open a Peachtree Accounting Software. Then after open the file click on tool bar of MAINTAIN and then Default Information further click on customer Defaults.

So after click on Customer defaults open a dialogue box of Customer defaults.

In this dialogue box we put customer sales records. So here are five tabs. And first tab is PAYMENT TERMS. In Payment terms we determine the standard terms type of customer make. C.O.D is Cash on delivery. If we sell item on cash then C.O.D select.

2^nd is Prepaid .if we select Prepaid. Then goods and services to prepay for customers. 

3^rd is DUE IN NUMBER OF DAYS. If selected, then customers invoice to pay certain period of time. So, we select the Net due days of payment, customer will paid. Then we write the discount period of time within how days payment will paid. Then we write the discount percentage. If customer payment paid within 8 days then 10% discount allow to customer. And we write the credit amount. If we credit amount write the 2500/=. And he will transact of RS. 3500. Then software will do warning notice on your screen. So be aware to credit limit. Then GL. Sales Account is written.

If we don't have this account which he has recorded. Then we double click or push + Plus sign. Then open a dialogue box of maintain Charts of accounts and we enter the account ID and Description and then select the account types. Then Press ALT + S. then close this window and GL. Sales Account shown the Customer defaults. 

2^nd step is Account Aging. They used for accounts payable to see payment history to supplier. So Age invoice by two ways first is Invoice data and second is Due date. So, in the column of number of days either the number of days beyond the invoice date or beyond the due date.  

3^rd step is Custom field. So with the help of this column we label the custom field labels to your customer records and we can record additional information about customer to click on box and write the information about customer. 

We can easily change the fields labels to select column which we written. Then click on OK  And check the Maintain customer account then clicks on customs Fields then you can see the column 1. So with the help of Fields labels we can change the name of fields.  

4^th step is Finance Charges. In this column on first if we charge the finance, and then click on Finance charge column. We highlight this column. After that column of (day overdue, up to) means that which this amount has in account. If he has not pay in 10 days then annual rate interest is charge 8%. And the minimum finance is charge 100/-. So, we can change the interest rate to finance charge. After that in finance charge GL. Account we select the finance account. If we are not made finance account then we make finance account via Maintain account. So after that next column we can select if customer has pay late amount. We can select own opinion Late charge or Finance charge. So if we want that the finance charge warning message prints on paper. Then we click on this column (PRINT FINANCE CHARGE WARNING MESSAGE AS). And we can change the statement which will in printed form.